Faculty Center For Teaching, Learning & Scholarship

Be aware that there are continually personnel changes in all of these offices: your best bet is to check the online Directory, and call the administrative assistant for the office or department to check who you should email things to.

  • Academic Affairs Division Intranet site
    • See tabs at top of page for information regarding Renewal, Tenure and Promotion for full-time and adjunct faculty
  • Accommodate
    • Student accommodation plans
  • Admissions
  • Community Standards Intranet site
    • Academic Integrity (Instructor Report of Academic Dishonesty)
    • Incident Report (Conduct Reporting Form)
    • Title IX Reporting Form
    • Bias Act Reporting Form
    • Concern for Student Form (behavioral, not academic concern– routes to Behavioral Assessment/Intervention Team)
  • Curriculog
    • All curriculum change proposals (course changes, new courses, major changes and proposals, as well as tracking for administrative policy changes)
  • DegreeWorks Admin menu, Exception Management
    • Petitions for substitutions and waivers (Use this to make courses “slot” in different places on the student’s DegreeWorks, or to waive major requirements altogether. If you as dept chair initiate the petition for one of your majors, you have to ALSO go back in and approve it.) Department chairs do not have the ability to waive general education requirements.
  • Employee Services Intranet Site
    • Staffing and Compensation forms, APP forms, Voluntary Reduction in Work Schedule application (for CSEA etc staff), Forms for Change of Personal Information, Leave Donation, etc.
  • Faculty Web Services (card on myOneonta portal)
    • Grade Entry – now includes Incomplete grades (no longer needs chair’s approval, but chairs should remind faculty of when Incompletes are appropriate and when they aren’t)
    • Grade Change Requests and approvals (doesn’t need chair’s approval if it was an Incomplete or Pending grade)
    • Registration Overrides
  • Finance & Administration Intranet site
    • Are working on posting the Internal Controls forms for Records Retention (It’s important not to let old records and documents pile up in the office, but shredding of them needs to be in accordance with the Records Retention policy.)
    • The division intranet home page has a handy list of links to travel forms, IT tickets, maintenance and key requests, etc.
  • Handshake
    • Internship applications (Make sure you specify who the coordinator / supervisor is and spell out the details of what the intern will be doing to earn their credits. Make sure the student meets all of the criteria and restrictions before approving as chair.)
  • IT Services
    • Request card access, new or refurbished computer, moving and hooking up computer to new office, telephone change/repair, etc. etc. etc.
  • Mail, Receiving and Supply
    • The Supply Room tab at the top of the MRS website has info and links for ordering supplies
  • Maintenance Operations Center
    • Scroll down on the MOC website for the link to submit a work request, including repairs, construction, moving, event setup etc.
  • Navigate
    • Academic Alerts and Referrals (academic, not behavioral concern– routes to Retention Specialist)
  • ONE Stop Forms – Student starts these forms
    • Change of Major
    • Independent Study and Individual Course Enrollment (Be sure to explain clearly why the student cannot take a course in the regular schedule; could a course substitution be a solution that preserves the student’s path to graduation as well as enrollment in scheduled classes, not to mention faculty time? Also be sure to look over the syllabus that the instructor must attach)
    • Requests for exception to policy: Course Repeat Appeal, Credit Overload Request, Late Add Request (Be sure to analyze the student’s DegreeWorks and other documentation before approving these. Consider whether a waiver or substitution might be a better solution. Consider whether the student needs to be advised to change their major.)
    • Teaching Assistantship application (The instructor attaches a syllabus for the TA’s course requirements and expectations, not the syllabus for the class they will be assisting in. Make sure the student meets all of the criteria and restrictions before approving.)
    • Transfer Credit Prior Approval Form
    • Confidential Record – request by student to no longer release information or verify enrollment.
    • Graduate Thesis Application (Graduate students only.)
    • Senior Enrollment in Graduate Course
    • Student Legal Name Change
    • Student SSN Correction
  • ONE Stop Forms – Faculty/Staff start these forms
    • Key Request Application (metal keys only; card access is requested via IT ticket)
    • Over Per Diem Request
    • University Van Request
  • Paper Forms
    • Challenge Exam Record Form (request copies from Registrar’s office; scan completed form and email to registrar@oneonta.edu)
    • Request to Audit a Course (form is on the ExCL Center’s website, need to print out and get physical signatures from instructor and department chair before returning to ExCL Center)
  • Print Shop Storefront
    • Print Shop Orders (Chair doesn’t need to sign these, but should make faculty ask first before they order expensive things like posters or color copies. Departments should have a budget for this and Deans don’t have to sign off on every copy request, but chairs should keep close tabs on expenses and rein in faculty who do too much.)
  • Procurement & Travel Forms Website
    • Travel Request Application (Make sure to fill this out *at least 2 weeks before the travel* Must specify how classes will be covered or why that won’t be necessary),
    • Travel Vouchers (This is the form that you submit after the trip to get reimbursed. Must have original receipts attached),
    • Standard Vouchers (for guest speakers, reimbursing certain expenses, etc.),
    • Purchase Requisition, etc.
  • Student Employment Services Intranet site
    • Student Employment Appointment form, I-9 form etc. (Student employment opportunities are advertised on the Handshake platform.)
  • SUNY HR Portal (card on myOneonta portal)
    • Time and Attendance, Timesheet approvals (you should get emails reminding you to attend to these things, make sure they don’t get sent to your spam): To approve Administrative Assistant biweekly timesheets and faculty monthly attendance forms: click the Time & Attendance link/icon, then the button for Time & Attendance under your role at the college, then click on the Work Roster link up towards the top of the screen a bit to the right of center.
    • Managing departmental budget and accounts– click on the Reports icon in the blue field at the top right corner, then the Dashboards button for SUNY Business Intelligence Initiative, then click on the Account Summary link and find your department account number in the menus.
  • Sabbatical Requests

    Some useful links:

    • MyOneonta Portal at my.oneonta.edu or https://experience.elluciancloud.com/suonycao/
    • Tutorial Videos the Registrar’s Intranet site, with how-to videos for things like Grade Changes, Renumbering, Petitions, etc.
    • Directory Search has its own card on the myOneonta portal
    • College Catalogs undergraduate catalog comes up first by default; use the drop-down menu to get to the graduate catalog
    • Database Links page of links to Banner, Argos, ONE Stop, etc. You need to be either plugged in to the campus network or on a VPN to use Banner or Argos
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